Accounts Payable Technician

Position: Accounts Payable Technician

Status:  Non-Exempt, full-time (7.5 hours per day, 37.5 hours per week), in-office position

Location:  Anchorage

Rate of Pay:   $25.98 to $31.06 per hour DOE

Benefits: Medical, dental, vision, 401(k) retirement plan, and personal leave accrual.

Job Summary:  The Accounting Technician will assist the accounting department with any clerical or administrative needs.  These duties include, but are not limited to filing documents, entering data, managing office supplies, making required copies for board meetings and other meetings, making deposits at local banks, reviewing travel documents, and other duties as required.  This position is required to assist Accounts Payable as they process twice weekly and assist in reconciling the outstanding purchase orders to the encumbrance ledger each month.

 ESSENTIAL FUNCTIONS:

 Perform all filing for the accounting department (accounts payable, payroll, travel, grants, and benefits.)

  1. Assist in making copies of important documents and packets for board meetings and other meetings.
  2. Organize accounting file room and maintain vendor files and other listings.
  3. Create binders for pertinent information needed by the accounting department, (grant binders, journal entry binders, ect)
  4. Make periodic deposits at local banks, under the guidance of the controller.
  5. Perform necessary data entry to assist accounting staff.
  6. Assist APIA employees with signing out purchase orders.
  7. Sort and deliver mail to internal departments.
  8. Assemble and mail payroll and accounts payable checks.
  9. Review travel documents.
  10. Cover APIA’s front desk as a receptionist for breaks.
  11. Process accounts payable transactions for payment (check requests, coding, purchase orders, etc.) through the Navision accounting system.
  12. Post all bank deposits for the NOW, FNBA, FSA, TCSP, and Bingo account in a timely manner to ensure current bank balances on the books.
  13. Get printout of the postage log from the receptionist and enter and post postage for that period. Obtain copy counts the first day of the month and post copies for that month.
  14. Enter, change, close out and post purchase orders and reconcile the outstanding purchase orders to the encumbrance ledger each month.
  15. Complete check runs for computer generated checks, manual checks, and zero checks.